جمهوری اسلامی افغانستان
Islamic Republic of Afghanistan
REQUEST FOR QUOTE
FOR PROCUREMENT OF
Dedicated Online Services on
National Non-Consultancy Request for Quotation
Request for Quotation درخواست برای نرخ دهی پرچون
Procurement of
Dedicated Online Services
Package ID No: REACH/IOC/NCS-10
Project
Covid-19 Relief Effort for Afghan Communities & Households Project (REACH) Component 3
“Dasterkhwan-e Meli”
Kabul Municipal Development Program (KMDP
Purchaser
Kabul Municipality
Project ID
(P174119)
Grant No
D7110-AF
Issued by:
Program Management Unit (PMU),
Kabul Municipal Development Program (KMDP)
Covid-19 Relief Effort for Afghan Communities & Households Project (REACH) Component 3
Kabul Municipality
August 14, 2021
Request for Quote
For Procurement of Dedicated Online Services
Reference No.: REACH/IOC/NCS-10
Date: August 14, 2021
You are invited to submit your price quotation together with other required qualification documents for Procurement of Dedicated Online Services.
The Islamic Republic of Afghanistan, Kabul Municipality has received a grant from the Afghanistan Reconstruction Trust Fund (ARTF) World Bank, Grant No. (ARTF- TF0B3543) towards the cost of Covid-19 Relief Effort for Afghan Communities & Households Project (REACH) Component 3
“Dasterkhwan-e Meli”, KMDP/ KM (and intends to apply part of the funds to cover the eligible payments under the contract for the Procurement of Dedicated Online Services for daily operations.
1. Your quotation shall be evaluated and contract awarded to the firm offering the lowest evaluated price, technically responsive and fulfills qualification requirements.
2. You are requested to submit the following documents with your price quotation (each quotation shall be signed by a duly authorized representative of your firm).
(i) Drafted purchase order/Contract
(ii) Price Schedule
(ii) Specification
3. Your quotation will be on monthly bases including duties, taxes and other levies payable by the contractor under the contract shall be included in the total bid price.
Failure to submit the above documentations may result in the bid being declared non- responsive and thus, may be rejected.
The quotation and as well as all correspondence and document relating to the bid exchanged by the bidder and the purchaser, shall be written in the English Language.
4. Qualification requirement are as given below:
To qualify for award of the contract, bidder shall meet the following minimum qualifying criteria.
a) Annual volume of service of the least the amount of AFN-0 or equivalent in any of the last Three years with available balance of (0) AFN. Pleas provide evidence of your annual turnover. / Not Applicable.
b) Experience as a prime contractor with donor agencies or Ministries contractor in the provision of at least one verifiable service contact of a nature and complexity equivalent to the service requested over the five last years which cover your quoted price, Pleas provide copy of at least one contract. Not Applicable
c) Bidder should quote their price in the price schedule provided in attachment 2.
d) All duties, taxes and other levies payable by the contractor under the contract shall be included in the total bid price. The bidder should separately include appropriate taxes in the quoted price and taxes will be deducted from gross billed amount while making payments. Comparison of price will be done excluding business receipt tax, which should be provided as separate line item.
e) The rates quoted by bidder shall be fixed for the duration of the contract and shall not be subject to adjustment at any time.
f) The rated should be quoted in Afghani only. The bids received in other currencies will be converted to Afghani as per rate of exchange (selling rate) published by Da Afghanistan Bank prevailing on the date of bid opening for evaluation of the bids.
For further information on taxes in Afghanistan, the bidder is advised to refer to the web site of Ministry of Finance: www.mof.gov.af
5. Evaluation of Bids:
The employer will evaluate and compare the bids determined to be substantially responsive, quotations will be evaluated based on the complete lot and purchase order will be awarded to the firm that meets the technical specifications and other requirements set forth in the RFQ and offered the lowest evaluated bid.
a) Meet the qualification criteria specified in RFQ.
b) Are properly singed all attachments (attachment 1 & 2) and
c) Confirm to the term and conditions of technical specification.
In evaluating the bids, the Employer will determine for each bid the evaluated price of bid by adjusting the price of bid by making any correction for any arithmetic errors.
Please provide brochure and/ or detailed specifications of the quoted model if any
6. Validity of the Quotation:
Your quotation should be valid for a period 60 days from the deadline date for receipt of quotations indicated in this invitation to quotation.
7. Bid Security: - Not applicable
8. The deadline for receipt of your quotation by the Purchaser at address indicated below is:
Package ID No: REACH/IOC/NCS-10
Date: 17 August 2021
Time: 10:00 AM Kabul Local Time
Attention: Kabul Municipal Development Program (KMDP)/REACH/ KM
District 10, Qala-e-Fatullah, Street #12, Behind Wasim Tower
Kabul, Afghanistan
Tel.: 0798801080
E-mail: [email protected] Cc to [email protected]
Contact Person: Hayatullah Omerzai
Sr. Procurement specialist, Procurement Department-KMDP
Electronic Submission of Quotation shall NOT BE ACCEPTABLE. Late quotations will be rejected.
Quotations by e- mail or fax Are Not Acceptable.
One original of the complete quotation duly signed should be submitted to address give below:
Address:
Attention: Kabul Municipal Development Program
District 10, Qala-e-Fatullah, Street #12, Behind Wasim Tower
Kabul, Afghanistan
Tel.: 0775827982/0798801080
E-mail: [email protected] Cc to [email protected]
Contact Person: Hayatullah Omerzai
Sr. Procurement specialist, Procurement Department-KMDP
9. Public bid opening:
If the bidder or his/her representative would like to witness the bid opening, they are welcome to be present at the closing date and time specified above.
10. Award of Purchase Order:
The Purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive, who has offered the lowest evaluated price and meets the required standards of technical and qualification requirements.
Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of contract.
The bidder whose bid is accepted will be notified of the award of contract by the Purchaser prior to expiration of the validity of the quotation. The terms of the accepted offer shall be incorporated in the purchase order.
***
Yours Sincerely,
Eng. Samiullah Hamid
Team Leader of KMDP
Attachment 1
SHOPPING
Non-Consulting Services
Draft Purchase Order/Contract
Purchase Order No: REACH/IOC/NCS-10
Date of Purchase Order:
Name of the Purchaser: Covid-19 Relief Effort for Afghan Communities & Households Project (REACH) Component 3/ KMDP/ KM
Kabul Municipality
Kabul Municipal Development Program
Covid-19 Relief Effort for Afghan Communities & Households Project (REACH) Component 3
Qala-e-Fathullah, Street 12, Behind Wasim Tower
Kabul, Afghanistan
To:
Subject: Procurement of Non Consultancy Services for Dedicated Online Services
Address:
Dear Sir:
Your price quotation No. Dated for the above services is accepted by the Purchaser for an amount of as per the Terms and Conditions described in Attachment 2 to this Purchase Order.
Please acknowledge receipt of this purchase order within 4 (Four) days from the date of receipt. Yours Sincerely,
Acknowledgement on behalf of Contractor
Date/Signature, title:
Seal/stamp of the fir
Annex 2
Terms and Conditions of Services
Non Consultancy Services
Section: Dedicated Online Services
Organization: Kabul Municipal Development Program/ Covid-19 Relief Effort for Afghan Communities & Households Project (REACH) Component 3
Location: Kabul
Duration: Six (6) Months
Delivery Period: 3 Days
Specifications for Dedicated Online Services:
1- CPU: Xeon
2- RAM: 32 GB
3- Storage: 1 TB SSD
4- OS: Windows Server 2016
5- Hosting Panel: Plesk
6- Internal Server Bandwidth: 1 GB
7- Google Drive Space for Backup: 500 GB
Bidders are requested to submit their sealed quoted price for Dedicate online Services in below table in their quotation.
Price, Duties, taxes and other levies payable
Quantity
Duration
Unit Cost
Total cost
CPU: Xeon
RAM: 32 GB
Storage: 1 TB SSD
OS: Windows Server 2016
Hosting Panel: Plesk
Internal Server Bandwidth: 1 GB
Google Drive Space for Backup: 500 GB
1
6 Months
Total Gross including Tax AFN (Unit x QTY x Duration)
Note:
1. In case of need services may be needed on off times and off days.
2. Overtime will be given for the services on off days. Not Applicable
3. The contract shall be interpreted in accordance with the law of Islamic Republic of Afghanistan.
4. Effectiveness of Contract: Date of issue of the purchase order.
5. Commencement of Services: from the effective date of signing of the contract.
6. Intended Contract Completion Date: About 6 months from the date of issue of purchase order.
7. Fixed Price: The rates quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to adjustment on any account.
8. Time Frame for the assignment: As per Annex 2- Terms and Conditions of Services
9. Liquidated Damages: If the Supplier fails to deliver any or all of the Services by the Date(s) of delivery or perform the Related Services within the period specified in the Contract, the Purchaser may without prejudice to all its other remedies under the Contract, deduct from the Contract Price, as liquidated damages, a sum equivalent to the percentage (0.5% of contract price per week or part thereof) of the delivered price of the delayed Services or unperformed Services for each week or part thereof of delay until actual delivery or performance, up to a maximum deduction of the percentage (The maximum amount of liquidated damages shall be: 10% of the Contract price). Once the maximum is reached, the Purchaser may terminate the Contract.
10. Performance Security: The Service Provider shall provide the Performance Security to the Employer equal to Ten (5) % of the Contract Price within 3 days of the notification of contract award in the form of a bank guarantee in the format provided as attachment 6. In the event of the Contractor not furnishing the Performance Security, the Employer shall retain equivalent amount from the first payment and from subsequent payments if first payment is not sufficient to be paid to the contractor as the Performance Security. Not Applicable
The Performance security shall be valid until a date 28 days beyond the Completion Date of the Contract.
11. Payment: Payment shall be made according to the following schedule:
· Payment shall be made after completion of services against the invoice to be submitted by service provider and a certificate from Communication Department for satisfactory completion of services as per contract.
· Payment shall be made within Forty-Five (45) days of receipt of the invoice and the relevant documents specified above.
12. Termination: The employer may terminate this contract by not less than 7 days’ written notice of termination to the Service Provider, to be given after the occurrence of any of the events specified below.
a) If the service provider doesn’t remedy a failure in the performance of its obligations under the contract, within fourteen days (14) after being notified or within any further period as the employer may have subsequently approved in written: or
b) If the Service Provider, in the judgment of the Employer has engaged in corrupt, fraudulent, collusive, coercive or obstructive Practices in competing for or in executing the contract.
For the purpose of this Sub-Clause:
i. “corrupt practice” is the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence improperly the actions of another party;
ii. “fraudulent practice” is any act or omission, including misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain financial or other benefit or to avoid an obligation;
iii. “collusive practice” is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party;
iv. “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party;
v. “obstructive practice” is:
(a) deliberately destroying, falsifying, altering, or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede a Bank investigation into allegations of a corrupt, fraudulent, coercive, or collusive practice; and/or threatening, harassing, or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation; or
(b) Acts intended to materially impede the exercise of the Bank’s inspection and audit rights provided for under paragraph 2.2 e. below.
13. By the service Provider: The Service Provider may terminate this contract, by not less than Thirty (30) Days’ written notice to the employer, such notice to be given after the concurrence of the event specified in below.
i. If the Employer fails to pay any payment due to the Service Provider pursuant to this contract and not subject to dispute pursuant within 28 days after receiving written notice from the Service Provider that such payment is overdue.
14. Dispute Resolution: Will be according to THE WORLD BANK Procurement Regulations for IPF Borrowers, July 2016 Revised November 2017 and August 2018
Name of the Bidder: Authorized Signature: Place/date